ILS-195: Reporting Form for Providers of Mandated Representation

(This form is for demonstration and review purposes only. Note: Part 1 was revised on 12/2/18.)

Beginning in 2019, each provider of mandated representation must file an annual report with the Office of Indigent Legal Services (ILS) pursuant to New York County Law §722-f.  Providers will fulfill this requirement through submission of a new form known as the ILS-195.  The form will be rolled out in stages between the years 2019 and 2022 pursuant to a timeline published by ILS which can be viewed here. This form is for demonstration and review purposes only: if you choose to complete it, your answers will not be recorded or used by ILS.  When required, ILS will provide you with a link to fill out the form.

Next to each question in the form, you will find an ‘Instructions & Definitions’ link containing information on the data that are being requested.  We ask that you consult these instructions and definitions while filling out the form, and contact ILS with any outstanding questions.  There are also hyperlinks to additional resources included in every question throughout the form for your reference.  Note that as you are filling out the form, you are able to click ‘Save Answers and Continue Later’ at the bottom of each page if you need to come back to the form at another time. In that case, you will be prompted to enter your email address. Please do so and select "Continue". You will then receive an email with a new link. Use that new link to return to where you left off. Before submitting the form, you may choose to print your responses. Please note that the printout will only show questions for which an answer was provided.

Every provider of representation must file a separate submission.  A 'provider' of representation is a public defender office, conflict defender office, legal aid society, assigned counsel program, or any other office, firm, individual, or entity that provides representation to persons financially unable to afford counsel in criminal or Family Court cases as defined in NY County Law 18-b.  We consider assigned counsel ‘providers’ to exist in counties even where no formal administration exists and judges assign counsel ad hoc.  Except in New York City, we consider providers to be specific to a county.  Where a single organization supplies representation in multiple counties (sometimes called a ‘regional’ program), separate forms must be submitted for services provided by that organization in each county respectively.  Where one person or entity oversees two or more providers according to this definition (as, for example, where public defender offices oversee assigned counsel systems) separate reports must be submitted for each provider. 

All questions refer to the most recent calendar year (January 1 – December 31), and must be supplied prior to the reporting deadline (April 1 following the year in question). 

Data submitted on this form should be consistent both with the instructions and definitions included in the form, and with ILS’ Definitions for Reporting Counts of Criminal Cases to the Office of Indigent Legal Services. Note that prior to submitting the form, the provider must certify that the data are accurate and conform to all relevant definitions.  Providers must also certify that the data have been reviewed by the county’s Data Officer.  The Data Officer is the person nominated by the county to oversee and assure the accuracy and consistency of data submitted to ILS. 

If you have any questions or are not sure who your county’s Data Officer is, please contact ILS at [email protected].